We are the data controller - how do you contact us?
The Danish Patent and Trademark Office is data responsible for the processing of the personal data we have received about you. You will find our contact information below.
Danish Patent and Trademark Office
Helgeshøj Allé 81
Phone: (+45) 43 50 80 00
Contact information for the data protection officer
If you have any questions regarding our processing of your data, please feel free to contact our data protection officer.
You can contact our data protection officer in the following ways:
- By e-mail: firstname.lastname@example.org
- By phone: (+ 45) 33 92 33 50
- By letter: Ministry of Industry, Business and Financial Affairs, att. Data protection officer, Slotsholmsgade 10-12, 1216 Copenhagen K
The purpose of and legal basis for the processing of your personal data
We process your personal data for the following purposes:
- In order to receive patent applications, including identifying the applicant, storing drafts of your patent application, and recording the time of receipt of filed patent applications.
- General communication in connection with the filing of patent applications.
- Identification of representatives and third parties.
- To find errors in systems, keep statistics, perform audits, etc.
The legal basis for our processing of your personal data follows from:
- The EU General Data Protection Regulation article 6(1)(e).
- The Danish Patents Act (Consolidate Act no. 90 of January 29, 2019).
- If you provide your CPR number (Civil Personal Registration number), processing takes place for the purpose of unique identification in accordance with the Data Protection Act, section 11(1).
Categories of personal information
We process the following categories of personal data about you:
- Non-sensitive personal data in the form of identification information, including name, address, e-mail, telephone number, user ID, and password.
- If you provide your CPR number (Civil Personal Registration number), we will also process this.
Recipients or categories of recipients
We can disclose your non-sensitive personal data to the following recipients:
- Data processors who, on behalf of the Danish Patent and Trademark Office, process the above-mentioned non-sensitive personal data. The Danish Patent and Trademark Office has entered into data processor agreements with these.
We only disclose your CPR number (Civil Personal Registration number) in connection with our own use of the common public solution for Digital Post from public authorities.
Where your personal information comes from
The personal information is submitted by you.
Storage of your personal information
We store your drafts in the online service E-filing for 2 weeks, after which they are deleted. Applications that you have submitted are transferred to our case processing system and processed in this. You can read more about this processing in the text Processing of Personal Data when you apply for a patent. After this, your submitted applications, including your personal data, are stored in the e-filing system for 24 months after submission. The reason why we store your submitted information in the e-filing system is for security reasons, including to ensure that we can reconstruct lost data or to correct errors in transferred data. Your login data, including username, e-mail and password, will be stored until you request to have it deleted.
Pursuant to the General Data Protection Regulation, you have several rights in relation to our processing of data concerning you. If you wish to exercise your rights, you must contact us.
Right of access
You have the right to obtain access to the data we process concerning you, together with a number of other data.
Right to rectification (correction)
You have the right to have incorrect data concerning you rectified.
Right to erasure
In special cases, you have the right to have data concerning you erased before the time of our ordinary general erasure.
Right to restriction of processing
In certain cases, you have the right to restrict the extent to which we process your personal data. If you have the right to restrict processing, we will henceforth only process information with your consent – with the exception of storage – or if a legal claim can be established, exercised or defended, or to protect a person or important public interests.
Right to object
In certain cases, you have the right to object to our processing of your personal data.
Right to transmit data (data portability)
In certain cases, you are entitled to receive your personal data in a structured, commonly used and machine-readable format, and to have this personal data transmitted from one data controller to another without hindrance.
You can read more about your rights in the Danish Data Protection Agency's guidance on rights of data subjects, available at www.datatilsynet.dk.
Complaint to the Danish Data Protection Agency
You have the right to complain to the Danish Data Protection Agency if you are not satisfied with the way in which we process your personal data. The contact details of the Danish Data Protection Agency are available at www.datatilsynet.dk.