Processing of personal data when you participate in an international project

We are the data controller - how do you contact us?

The Danish Patent and Trademark Office is data responsible for the processing of the personal data we have received about you. You will find our contact information below.

Danish Patent and Trademark Office
Helgeshøj Allé 81
2630 Taastrup
CVR: 17039415
Phone: (+45) 43 50 80 00

Contact information for the data protection officer

If you have any questions regarding our processing of your data, please feel free to contact our data protection officer.

You can contact our data protection officer in the following ways:

  • By e-mail:
  • By phone: (+ 45) 33 92 33 50
  • By letter: Ministry of Industry, Business and Financial Affairs, att. Data protection officer, Slotsholmsgade 10-12, 1216 Copenhagen K

The purpose of and legal basis for the processing of your personal data

We process your personal data for the following purposes:

  • To prepare offers and enter into agreements.
  • To be able to deliver, invoice and pay services in the project in accordance with the agreement entered.
  • To be able to take out a secondment insurance according to contract.

The legal basis for our processing of your personal data follows from:

  • The EU General Data Protection Regulation article 6(1)(b).
  • When we process your CPR number, processing takes place for the purpose of unique identification in accordance with the Data Protection Act, section 11(1).

Categories of personal data

We process the following categories of personal data about you:

  • Non-sensitive personal data in the form of identification information, including name, address, e-mail and telephone number, bank account number, CV, photo, date of birth, passport information.
  • Personal identification number e.g. CPR number (Civil Personal Registration number).

For persons in long-term postings and if relevant their accompanying family, we process additional information about health conditions to be able to take out a secondment insurance according to contract.

Recipients or categories of recipients

We can disclose your non-sensitive personal data to the following recipients:

  • Other public authorities, e.g. the Board of Appeal for Patents and Trademarks, the Ministry of Business Affairs, SKAT, the police, etc.
  • Data processors who, on behalf of the Danish Patent and Trademark Office, process the above-mentioned non-sensitive personal data. The Danish Patent and Trademark Office has entered into data processor agreements with these.
  • Your information may be disclosed in connection with requests for public access to documents.
  • International organizations and national IP offices of other countries. All the non-sensitive personal information we receive from you as a project participant is included in the offer and contract. Both the donor organization for the project and the local partner therefore receive this information.
  • Transport suppliers and hotels, if you as a project participant need to have travel or accommodation booked with the help of the Danish Patent and Trademark Office.

We pass on your CPR number in connection with our own use of the common public solutions for e.g. secure digital mail, payroll, or fee payment.

If you as a project participant need to have a visa issued with the help of the Danish Patent and Trademark Office, we share your personal information, including your passport information and your CPR number with the embassy that issues the visa or the company that can handle the visa application.

If you are a long-term consultant and we need to take out a secondment insurance, an insurance company will receive the health information we have received about you and if relevant your accompanying family.

Transfer to recipients in third countries, including international organizations.

The transfer of the above-mentioned personal data in connection with international projects to third countries or international organizations takes place in accordance with chapter 5 of the Data Protection Regulation.

International projects most often concern cooperation with unsecure third countries, in accordance with article 45 of the Data Protection Regulation, where the necessary guarantees under Article 46 (1) cannot be secured.

The transfer will in these cases take place in accordance with the special exception rule in article 49 (1), cf. article 6 (1)(b), as the transfer is necessary for the fulfillment of the contractual obligations, including your work and the implementation of the project.

In the case of EU-funded twinning projects, please also refer to the EU's Privacy Statement.

Where your personal data comes from

Your personal information comes from yourself.

Storage of your personal data

At this time, we cannot say how long we will keep your personal data.

We store your information in accordance with applicable law that governs our work, including the Danish Public Administration Act, the Access to Public Administration Files Act, the Archives Act, and our international obligations. The final storage period will therefore be determined on this basis and considering whether there is still a purpose for the storage. We can inform you that we will emphasize the Danish Patent- and Trademark office objective need for storage of the information, including the need to ensure that we can reconstruct lost data or correct errors in data personal information.

Your rights

Pursuant to the General Data Protection Regulation, you have several rights in relation to our processing of data concerning you. If you wish to exercise your rights, you must contact us.

Right of access

You have the right to obtain access to the data we process concerning you, together with a number of other data.

Right to rectification (correction)

You have the right to have incorrect data concerning you rectified.

Right to erasure

In special cases, you have the right to have data concerning you erased before the time of our ordinary general erasure.

Right to restriction of processing

In certain cases, you have the right to restrict the extent to which we process your personal data. If you have the right to restrict processing, we will henceforth only process information with your consent – with the exception of storage – or if a legal claim can be established, exercised or defended, or to protect a person or important public interests.

Right to object

In certain cases, you have the right to object to our processing of your personal data.

Right to transmit data (data portability)

In certain cases, you are entitled to receive your personal data in a structured, commonly used and machine-readable format, and to have this personal data transmitted from one data controller to another without hindrance.

You can read more about your rights in the Danish Data Protection Agency's guidance on rights of data subjects, available at

Complaint to the Danish Data Protection Agency

You have the right to complain to the Danish Data Protection Agency if you are not satisfied with the way in which we process your personal data. The contact details of the Danish Data Protection Agency are available at